• Home
  • Blog
  • Books
  • Store
    • E-books
  • Up Close
    • About me
    • Testimonials
    • Contact
    • Facebook
    • Instagram
    • LinkedIn
    • Pinterest
    • Twitter
  •  

Merce Cardus

Sign up to get the last articles delivered to your email box.

The Five Stages Of Mastering Workflow

in Time Management & Productivity on 27/02/15

Share8
Tweet
Pin
Share
8 Shares
Photo Credit: pelcinary via Compfight cc

Photo Credit: pelcinary via Compfight cc

In Getting Things Done, David Allen teaches a five-stage method for managing workflow. No matter what the setting, there are five discrete stages that we go through as we deal with our work.

So the management of of the ‘horizontal’ aspect of our lives constitutes the following process:

1. We collect things that command our attention.

It’s important to know what needs to be collected and how to collect it most effectively so you can process it appropriately. In order for your mind to let go of the lower-level task of trying to hang on to everything, you have to know that you have truly captured everything that might represent something you have to do, and that at some point in the near future you will process and review all of it.

The Collection tools:

  • Physical in-basket
  • Paper-based note-taking devices
  • Electronic note-taking devices
  • Voice-recording devices
  • E-mail

2. We process what they mean and what to do about them

What do you need to ask yourself (and answer) about each e-mail, voice-mail, memo or self-generated idea that comes your way?

This is the component of action management that forms the basis for your personal organization. You can’t organize what’s incoming–you can only collect it and process it. Instead, you organize the actions you’ll need to take based on the decisions you’ve made about what needs to be done.

The whole deal–both the processing and organization phases–is captured in the center ‘trunk’ of the decision-tree model.

Once you’ve decided on the next action, you have three options:

1. Do it.

2. Delegate it

3. Defer it.

3. We organize the results

For nonactionable items, the possible categories are trash, incubation tools, and reference storage.

To manage actionable things, you will need a list of projects, storage or files for project plans and materials, a calendar, a list of reminders of next actions, and a list of reminders of things you’re waiting for.

4. We review the results as options

You need to be able to review the whole picture of your life and work at appropriate intervals and appropriate levels. For most people the magic of workflow management is realized in the consistent use of the review phase.

Everything that might potentially require action must be reviewed on a frequent enough basis to keep your mind from taking back the job of remembering and reminding. In order to trust the rapid and intuitive judgment calls that you make about actions from moment to moment, you must consistently retrench at some more elevated level. In my experience that translates into a behavior critical for success: the Weekly Review.

5. We choose to do

The basic purpose of this workflow-management process is to facilitate good choices about what you’re doing at any point in time.

He has developed three models that will be helpful for you to incorporate in your decision-making about what to do:

1. The four-criteria model for choosing actions in the moment: Context, Time available, Energy available, Priority.

2.The threefold model for evaluating daily work: Doing predefined work, Doing work as it shows up, Defining your work.

3. The six-level model for reviewing your own work: Life, Three-to-five-year vision, One-to-two-year goals, Areas of responsability, Current projects, Current actions.

Having success with ‘Getting Things Done‘ has a lot to do with doing a phase at a time

I have discovered that one of the major reasons many people haven’t had a lot of success with ‘getting organized’ is simply that they have tried to do all five phases at one time. Most, when they sit down to ‘make a list’ are trying to collect the ‘most important things’ in some order that reflects priorities and sequences, without setting out many (or any) real actions to take.

Share8
Tweet
Pin
Share
8 Shares

Get the Best Reads on Writing, Screenwriting, Self-Publishing & Better Living

« How Books Can Open Your Mind
MONDAY LINKS ~ Reads on Writing & Better Living: Should Athletes Eat Fat Or Carbs? »

Hi, I’m Merce!

Welcome to my site, the place where writers & publishers can find useful information, insights, resources & inspiration for writing, self-publishing & living a better ... View Post

Merce Cardus

Get Started with my Most Popular Posts

Bend, not break

Resilience: The Wisdom Of Bamboo

Getting your stuff done

5 Reasons Why You Are Not Getting Your Stuff Done

LinkFest ~ Best Reads on Writing, Screenwriting & Self-Publishing: Know Who You Are

A Skill You Can Cultivate: The Art Of Not Panicking

Letting go

The Dao of Letting Go (and Not Trying)

Search By Category

  • Category Index

mercecardus

Mer
Bosco verticale ↕️ vs Bosco orizzontale ↔️ Bosco verticale ↕️ vs Bosco orizzontale ↔️ 
#merinmilano #milano #italy #milan #italia #lombardia #design #madeinitaly #milanocity #igersmilano #iorestoacasa #architecture #italianstyle #italiainunoscatto #italia_inunoscatto #italia_landscape #italian_city #italian_trips #italia_super_pics #italiabella #italiani #igersitalia #italia_da_scoprire #italianart #streetart #boscoverticale
Esatto. 👌 #merinmilano #milano #italy #milan # Esatto. 👌
#merinmilano #milano #italy #milan #italia #lombardia #design #madeinitaly #milanocity #igersmilano #iorestoacasa #architecture #italianstyle #italiainunoscatto #italia_inunoscatto #italia_landscape #italian_city #italian_trips #italia_super_pics #italiabella #italiani #igersitalia #italia_da_scoprire #italianart #streetart #viaggio
Oggi solo io e te. Dating the city! 🤗 #merinmi Oggi solo io e te.
Dating the city! 🤗
#merinmilano #milano #italy #milan #italia #lombardia #design #madeinitaly #milanocity #igersmilano #iorestoacasa #architecture #italianstyle #italiainunoscatto #italia_inunoscatto #italia_landscape #italian_city #italian_trips #italia_super_pics #italiabella #italiani #igersitalia #italia_da_scoprire #italianart #streetart #friends #butfirstcoffee
So… This is IT! 😃 Right, @saminzecity ? #mer So… This is IT! 😃
Right, @saminzecity ?
#merinmilano #milano #italy #milan #italia #lombardia #design #madeinitaly #milanocity #igersmilano #iorestoacasa #architecture #italianstyle #italiainunoscatto #italia_inunoscatto #italia_landscape #italian_city #italian_trips #italia_super_pics #italiabella #italiani #igersitalia #italia_da_scoprire #italianart #streetart #friends #butfirstcoffee
Doubt is resistance; Faith is surrender. 🙏 #me Doubt is resistance;
Faith is surrender. 🙏
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers
Embrace progress ⚙️ #merinbarcelona #barcelon Embrace progress ⚙️
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers #gaudiarchitecture #sagradafamília
You can’t win if you don’t play. But the quest You can’t win if you don’t play. But the question isn’t, what do you enjoy?
The question is, what price are you willing to pay for?
.
Happy weekend! ❤️
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers
The Universe is an infinite playground of magical The Universe is an infinite playground of magical possibilities.
👉The Force is with You. 
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers
The audacity to start believing in the not-yet see The audacity to start believing in the not-yet seen.—
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers
La Sagrada Família with @lego ❤️ #merinbarce La Sagrada Família with @lego ❤️
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers  #lasagradafamilia #lego
Togetherness #merinbarcelona #barcelona #HolaBar Togetherness 
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers #togetherness
Feliç Diada de Sant Jordi! 🌹📚 . Ps. A new b Feliç Diada de Sant Jordi! 🌹📚
.
Ps. A new book is coming up! 😉😃🙋‍♀️
#merinbarcelona #barcelona #HolaBarcelona #catalunya #catalunyaexperience #barcelonagram #loves_barcelona #total_barcelona #raconsde_catalunya #ok_catalunya #ig_barcelona #barcelona_world #ig_catalonia #elmeupetit_pais #descobreixcatalunya #barcelonaexperience #barcelona_turisme #barcelonalife #barcelonalovers #architecture #architecturephotography #architecturelovers #nature #naturephotography #naturelovers  #santjordi2022 #feliçdiadadesantjordi #booklovers
No matter how long your journey appears to be, the No matter how long your journey appears to be, there’s never more than this: one step, one breath, one moment — Now. 
—Eckhart Tolle 
.
. 
.
. 
#merintortosa #tortosa #terresdelebre #igersesbre #natu #awesome_earthpix #natgeoyourshot #natureonly #natgeotravel #nature_of_our_world #ig_nature_naturally #roamtheplanet #landscape_capture #paisajesnaturales #calm #naturephotography #landscapes #landscape_photography #pixel_ig #landscape_hunter #landscape_lovers #landscapecaptures #landscapestyles_gf #getlost #skyporn #explorer #sunsetlovers #createexplore #exploretocreate #architecturelovers
A mirror to remind you who you are. . . . . #mer A mirror to remind you who you are.
.
. 
.
. 
#merintortosa #tortosa #terresdelebre #igersesbre #natu #awesome_earthpix #natgeoyourshot #natureonly #natgeotravel #nature_of_our_world #ig_nature_naturally #roamtheplanet #landscape_capture #paisajesnaturales #calm #naturephotography #landscapes #landscape_photography #pixel_ig #landscape_hunter #landscape_lovers #landscapecaptures #landscapestyles_gf #getlost #skyporn #explorer #sunsetlovers #createexplore #exploretocreate #architecturelovers
Relax as it is. . . . . #merintortosa #tortosa # Relax as it is.
.
. 
.
. 
#merintortosa #tortosa #terresdelebre #igersesbre #natu #awesome_earthpix #natgeoyourshot #natureonly #natgeotravel #nature_of_our_world #ig_nature_naturally #roamtheplanet #landscape_capture #paisajesnaturales #calm #naturephotography #landscapes #landscape_photography #pixel_ig #landscape_hunter #landscape_lovers #landscapecaptures #landscapestyles_gf #getlost #skyporn #explorer #sunsetlovers #createexplore #exploretocreate #architecturelovers
Into the wild. . . . . #merintortosa #tortosa #t Into the wild.
.
. 
.
. 
#merintortosa #tortosa #terresdelebre #igersesbre #natu #awesome_earthpix #natgeoyourshot #natureonly #natgeotravel #nature_of_our_world #ig_nature_naturally #roamtheplanet #landscape_capture #paisajesnaturales #calm #naturephotography #landscapes #landscape_photography #pixel_ig #landscape_hunter #landscape_lovers #landscapecaptures #landscapestyles_gf #getlost #skyporn #explorer #sunsetlovers #createexplore #exploretocreate #architecturelovers
Mini-Vatican. . . . . #merintortosa #tortosa #te Mini-Vatican.
.
. 
.
. 
#merintortosa #tortosa #terresdelebre #igersesbre #natu #awesome_earthpix #natgeoyourshot #natureonly #natgeotravel #nature_of_our_world #ig_nature_naturally #roamtheplanet #landscape_capture #paisajesnaturales #calm #naturephotography #landscapes #landscape_photography #pixel_ig #landscape_hunter #landscape_lovers #landscapecaptures #landscapestyles_gf #getlost #skyporn #explorer #blue #createexplore #exploretocreate #architecturelovers
Un libro con un titolo così bello si compra, e ba Un libro con un titolo così bello si compra, e basta. 🤓🌊
.
.
.
.
.
.
.
.
.
. 
.
. .
.
. .
#merinlampolla #lampolla #terresdelebre #igersesbre #natu #awesome_earthpix #natgeoyourshot #natureonly #natgeotravel #nature_of_our_world #ig_nature_naturally #roamtheplanet #landscape_capture #paisajesnaturales #calm #naturephotography #landscapes #landscape_photography #pixel_ig #landscape_hunter #landscape_lovers #landscapecaptures #landscapestyles_gf #getlost #skyporn #explorer #worldshotz #sea #exploretocreate #familytime
Sister Sistaaa ❤️ Let me tell you. We were hav Sister Sistaaa ❤️
Let me tell you.
We were having lunch…when suddenly…{swipe 👀}
Well, you know what they say, right?
De Madrid al cielo. 🚀😂
.
.
.
.
.
#merinmadrid #madrid #citylifemadrid #madridlovers #madridmadrid #madridcity #madridgram #igersmadrid #madridmola #madridseduce #madridlife #madridencanta #madrid_best_photos #pasion_por_madrid #total_madrid #madridmemata #madridstreetart #madridmemola #madridstreetlife #madridstyle #visitmadrid #madridneoyorkino #architecture #architecturelovers #sistersister #havingfun
When you ask for a Table for one…😄🥩 #meri When you ask for a Table for one…😄🥩
#merinmadrid #madrid #citylifemadrid #madridlovers #madridmadrid #madridcity #madridgram #igersmadrid #madridmola #madridseduce #madridlife #madridencanta #madrid_best_photos #pasion_por_madrid #total_madrid #madridmemata #madridstreetart #madridmemola #madridstreetlife #madridstyle #visitmadrid #madridneoyorkino #architecture #architecturelovers #meatlovers #tableforone
Load more... Follow on Instagram

Copyright © 2023 · Merce Cardus

  • Category Index
  • Newsletter
  • Privacy Policy